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Happy New Year from Typing Tournament and EdAlive!

The New Year is a good time to review how your school is using Typing Tournament

Our Best Practice Guide is full of tips. Read starting here here.

 

Setting Up at the Beginning Of the year can be a pain 
Here’s a guide to try and make it a little easier.
How do I roll over students at the end of the year/start of the new year?
Depending on how you initially created your classes in Typing Tournament, you will have two options:
1. A completely automated rollover using student data in CSV format.
2. A simple select and copy-to-class process
You can watch a video tutorial on the process here
(https://www.typingtournament.com/help/teacher/training-videos/yearly-rollover)
or download a printable PDF guide here
(https://cdn.typingtournament.com/static/pdf/End-Of-Year-Rollover-Guide.pdf)
Alternatively, a brief overview is included below…
The Automatic Rollover
1.Export the CSV (Comma Separated Values) list of all students from the school’s student administration system. Be sure to include the Student ID, First Name, Last Name and Class Name.Important: Student IDs must be unique in the school and must remain the same each year.
2.Select the “Import Students” from the “School Administration” menu on the Teacher Management Module.
3.Follow the instructions on the import screen to ensure your CSV file meets the formatting requirements.
4.Optionally click the “Remove students not included in CSV file” checkbox. This will remove any old students that may have left the school if they are no longer included in the CSV file.
5.The import process will begin and the system will display the number of new students that will be added and how many students will be moved. All students with matching Student IDs will be moved to their new class as listed in the CSV
file, new students will be added and new classes created if necessary.
The Manual Add/Move Students Method
1.Ensure that all of the new classes have been created in the Typing Tournament school administration module.
2.Click on the class that contains the students you wish to move.
3.Press the “Add/Move Students” button.
4.Select the students that you wish to move in the class list shown on the right (you can select multiple students at once by ticking the box next to their name).
5.Using the “Select Class” menu on the left, choose the
class that you wish to move the students to.
6.Click the “Move
” button to move students from one class to the other.
7.As an Administrator, you can repeat this process to move students to and from any class in the school by selecting the classes at the top right and top left of
the window. (Note: Other teachers may only move students between classes that have been allocated to them.)
8.To add new enrolments or remove students, click the ‘X’ in the top right corner to close the “Move/Copy” screen and return to the class list.
Add new enrolments using the “Add A Student’ form at the bottom of each class.
Remove students who have left the school by selecting them in the list and clicking the “Delete Student” button.
What happens to students with duplicate IDs when schools merge?
Sometimes it may be necessary for schools to be merged, for example, this could happen if two teachers mistakenly created an entry for the same school instead of searching for the school first.
When schools are merged, the original school (i.e. the one which the second school is being merged with) will have priority when duplicate Student IDs are listed. In these cases, the student username and passwords for the accounts from the original school will be retained and combined with any progress from their accounts in the second school. However, if there are no duplicate Student IDs, then no accounts will need to be merged and all students will keep their original username and password. It’s important to note that the School Administrator of the second school will no longer be able to act as a School Administrator after the merge as this role will be allocated to the School Administrator of the original school.
Student Management Functions
How do I move or copy students between classes?
The easiest way to move students between classes is to perform an “Import Students” from the “School Administration” menu. When using a CSV
file containing all student details with their matching Student IDs and Class Names, the existing students will be re-sorted into their correct classes according to the data in the CSV file.
Alternatively, you can move or copy students between classes by using the “Add/Move” button next to the list of students.
1.Ensure that all of the classes have been created in the Typing Tournament school administration module.
2.Click on the class that contains the students you wish to move or copy.
3.Press the “Add/Move Students” button.
4.Select the students that you wish to move in the class list shown on the right (you can select multiple students at once by ticking the box next to their name).
5.Using the “Select Class” menu on the left, choose the
class that you wish to move the students to.
6.Click the “Move” button to move students from one class to the other.
7.As an Administrator, you can repeat this process to move students to and from any class in the school by selecting the classes at the top right and top left of
the window. (Note: Other teachers may only move students between classes that have been allocated to them)
OPTIONAL:
If the student is no longer in the currently selected class, click the ‘X’ in the top right corner to close the “Move/Copy” screen and return to the class list.
1.Remove students who have left the class by selecting them in the list and clicking the “Remove Student” button.
How do I put students into multiple classes?
You can add the same student to multiple classes by using the “Move/Copy Student” process.
1.Ensure that all of the new classes have been created in the Typing Tournament school administration module.
2.Click on the class that contains the students you wish to copy.
3.Press the “Add/Move Students” button.
4.Select the students that you wish to copy in the class list shown on the right (you can select multiple students at once by ticking the box next to their name).
5.Using the “Select Class” menu on the left, choose the class that you wish to move the students to.
6.Click the “Copy” button to copy students from one class to the other.
7.As an Administrator, you can repeat this process to copy students to and from any class in the school
by selecting the classes at the top right and top left of the window. (Note: Other teachers may only copy students between classes that have been allocated to them.)
What is the difference between the Delete and Remove Student functions?
The “Remove From Class” button will remove the student from the current class while
retaining the student’s account(with its username and password) in the system. See the following FAQ to learn how to recover a student that has been accidentally removed The “Delete Student” button will remove the student from all of their classes and
erase their account entirely from the system. It is not possible to recover deleted accounts and all details will be lost forever.
How do I recover a student who was removed from a class?
As long as the student had a unique Student ID in the system, students who have been removed from a class (not deleted entirely) can easily be added to other classes or back into their original class.
1.Simply re-import the original CSV file (with the same Student IDs)
Or
1.NOTE: You must have recorded the student’s First Name, Last Name and Student ID
before they were removed from the class.
2.Use the “Add Student” form found at the bottom of each Class List and ensure that the Student ID, First Name and Last Name are typed exactly recorded
earlier.
3.The student will be added into the current class and retain their original username and password and progress.
How do I change a student’s username or password?
Change Password
You can change a student’s password by opening their class list and then selecting the student you wish to change. After selecting the student, their row will turn blue and then you can simply click on the current password to change it. When finished, press Enter to save the changes.
Change Username
Because the username for all users of Typing Tournament must be unique, it is not possible to change a username after it has been created. If you have made a mistake with the student’s name, you can simply delete the student and add them again with the correct spelling.
How do I export student reports?
Export statistical data from the Progress and Weekly reports by following these steps.
1. While viewing either report, simply highlight data you wish to export.
2. Copy it to the clipboard (Right-click on the highlighted text and choose “Copy”).
3. Paste this data in to your preferred spreadsheet application.
4.You can then analyse the data.
Compatibility and technical information
How do I access technical support?
We have produced a wide array of resources to help you implement Typing Tournament Online in your school.
Training Videos
These videos are designed for use by teachers. Each one address a specific topic and can be accessed by all teachers on staff
Any other questions?
Frequently Asked Questions (FAQs)
The FAQ section enables teachers to quickly identify solutions to common problems.
Phone support:
We are based in Armidale NSW which uses Australian Eastern Standard Time (Sydney). Our friendly staff will answer your call from 8:30 am to 5:00 pm Monday to Friday excluding public holidays. Outside these times please leave a message on our answering service.
Email Support
You can contact us here
or email your questions to us at support (at) typingtournament.com . Our response times are short and you can usually expect
an answer within 24 hours during the week.

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